Studio Rental Agreement

Studio Booking Agreement Form (#24)

i) Payment and cancellations

  • The rental fee and security deposit must be paid in full before using the space.
  • We only offer studio and rental credit, no refunds, but you can reschedule your booking no later than 2 days before the booked date. No refunds for last-minute bookings. (For example, If your event date is in 2 days and you are booking today In the case of extenuating circumstances, such as global pandemics and other emergencies, rental credit will be applied at all times; rental credit means you can still reschedule your booking

ii)Use of space

  • Booking must be completed by adults only (18 years + If you are an adult and reserving the space for teen please ensure no alcohol is served or carried into the building.
  • The space must be returned to its original condition at the end of the session. This includes deep cleaning and garbage removal. If you require assistance with cleaning or disposing of production props or other waste, an additional fee will apply.
  • Violating the non-alcohol terms will result in immediate termination of the session with no refunds, and everyone must leave the building within 15 minutes; otherwise, local law enforcement will be contacted.
  • BYOB, serving and consuming alcohol on the premises is allowed only for adults.
  • The sale of liquor is not allowed!
  • All forms of smoking. vaping and shisha are prohibited inside the property. Violating the smoking terms will result in immediate termination of the session with no refunds, and everyone must leave the building within 15 minutes; otherwise, local law enforcement will be contacted.
  • Dry ice. fog. and haze machines are allowed in the entire studio but must be monitored at all times.
  • You can move props and furniture to any location of your choice, but ensure that all moved items are returned to their original position. We recommend taking a picture of the item in its original position before moving them.
  • Customers are responsible for any damages done by themselves or their guests during their session.
  • Standing or stepping on the furniture is prohibited. If you need to move furniture or props, please lift the items and do not drag them-this damages the floors and furniture. If you need assistance, don't hesitate to contact
  • All common areas are camera monitored, but we do not have cameras inside the studio rooms.

iii) Ticket events

  • No sales of tickets or entrance fees on the property or premises. For ticketed events, please ensure all tickets are issued or sold before the event; there are no queues or ticket sales on the property or entrance door.

iv) Capacity

  • The studio allows a maximum of 30 guests. Please stay within booked capacity; exceeding the booked number of guests inside the property will incur an added cost of $35 per person.
  • We reserve the right to end the session if the maximum capacity (30 guests) is exceeded.
  • Our studio attendant can check the rooms during your time if the maximum capacity is exceeded or if a violation of studio rules and safety is suspected.

v) Time extension and expiration

  • Booking comes with an extra 1hr for preparation and set-ups and another hour for tear-down and clean-ups. That means you'll get two free hours added to your booked time.
  • Customers and guests are to exit the studio upon time expiration. If you choose to extend your booked time, please get in touch with the front desk or studio attendant before your initial booked time expiration. The rate will be priced based on guest capacity and duration
  • Violating these terms will result in an overtime penalty calculated based on guest size and duration

vi) Accessibility

  • Use the garage door at the back entrance for moving props and equipment.
  • The space comes with installed sound speakers and subwoofers; our studio attendant will show you how to access the plugins and inputs.

vii) Security deposit

  • A $1000 security hold will be authorized on your credit card; this is not an actual charge. This will be deducted in the case of any required cleaning, repainting,  damages, exceeded capacity and time or other studio violations. If the incurred cost is above the security hold, the difference will be charged to your authorized card on file. or a recurring payment arrangement will be scheduled.

viii) Pets

  • A $350 refundable security hold is required for bringing pets into the studio. This covers damages and muck, otherwise will be cancelled after your session. Please be sure to contact the studio beforehand.

Renters Details

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Location
100 St Regis Crescent S
North York, ON M3J 1Y8 1-437-370-4580
Rental Hours:
Mon-Fri: 9am - 6pm
Sat: 10am - 4pm
Studio Availability: 24/7
©2025 Budget camera studio inc. All rights reserved.

Studio Terms

Use of space

  • Booking must be completed by adults only (18 years + If you are an adult and reserving the space for teen please ensure no alcohol is served or carried into the building.

  • The space must be returned to its original condition at the end of the session. This includes deep cleaning and garbage removal. If you require assistance with cleaning or disposing of production props or other waste, an additional fee will apply.

  • All forms of smoking. vaping and shisha are prohibited inside the property. Violating the smoking terms will result in immediate termination of the session with no refunds, and everyone must leave the building within 15 minutes; otherwise, local law enforcement will be contacted.

  • Dry ice. fog. and haze machines are allowed in the entire studio but must be monitored at all times.

  • Customers are responsible for any damages done by themselves or their guests during their session.

Capacity

  • The studio allows a maximum of 30 guests. Please stay within booked capacity; exceeding the booked number of guests inside the property will incur an added cost.

  • We reserve the right to end the session if the maximum capacity (30 guests) is exceeded.

Security deposit

  • A $750 security hold will be authorized on your credit card; this is not an actual charge. This will be deducted in the case of any required cleaning, repainting,  damages, exceeded capacity and time or other studio violations. If the incurred cost is above the security hold, the difference will be charged to your authorized card on file. or a recurring payment arrangement will be scheduled.

Pets

  • A $350 refundable security hold is required for bringing pets into the studio. This covers damages and muck, otherwise will be cancelled after your session. Please be sure to contact the studio beforehand.

Canada Post Shipping

📦 Now Shipping Across Ontario

We’re excited to announce that Budget Camera Rentals has partnered with Canada Post to ship select equipment rentals to customers within Ontario. This service is designed to offer filmmakers and video creators across the province more convenience, flexibility, and accessibility.

📋 Please Note

🚫 Shipping is currently available for select items only.

📞 Contact us to find out which gear can be shipped to you.

🎯 Our Commitment

We remain dedicated to providing the best rental experience possible, and this new service is just one more way we’re helping streamline your production process.

Learn More

 

How to rent

📝 Request a Quote

Navigate through our gear categories. See what you like, and select "Add to List" or click on the image to learn more. 

✅ Order Confirmation

A team member will confirm gear availability and guide you through account creation if it's your first time renting—before completing your reservation.

📦 Pickup & Return

Mon – Fri: 9:00 AM – 6:00 PM

Sat: 10:00 AM – 4:00 PM

🚚 Request Delivery

You can request rental delivery within a 100-mile radius of our Toronto location.

Requirement

👤 First-Time Renters

First-time renters are required to complete a rental agreement form with a valid ID.

🛡️ COI (Certificate of Insurance)

Independent insurance coverage is required for orders with a total replacement value above $15,000 CAD. Learn More

💳 Security Authorization

A small hold will be placed on your credit/debit card. The hold will be canceled upon the return of the rental.

 

SCHEDULE A TOUR

Delivery

🚚 Delivery Service Overview

We offer a convenient delivery service for all our rental gear within a 100km radius of our location. Our goal is to ensure you have everything you need on time and in perfect working condition.

🔄 Delivery Process

Request - You can request delivery at any time during your reservation—in person, via email, or by phone.

🧪 Equipment Testing

All gear is thoroughly tested before delivery to ensure it’s fully functional and ready for use.

👀 Inspection Upon Arrival

When the driver arrives, please inspect the equipment and verify the equipment list to ensure everything is in order.

⏰ Rental Requirements

To avoid cancellation, please ensure all rental processes and requirements are completed at least 1 hour before the scheduled delivery time. If not completed, the delivery will be canceled, and rental credit will be applied to your account.

🛡️ Protection & Responsibility

We ensure all equipment is well-protected and safely transported.

Once delivered, the client is responsible for any damage or issues that may arise while the equipment is in their possession.

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